Tally Accounting Software
Tally's– Financial Accounting and Management System.
Prices
Hot Scheme (Tally 7.2 + Value pack = Tally 9)
- Convert Tally 7.2 Single user to Tally 9 single User ---------= RS: 4680/- all inclusive
- Convert Tally 9 single User yo Tally 9 Multi User ---------= RS:15912/- all inclusive
- Tally 9 Single user --------= RS: 8500/- all inclusive
- Tally 9 Multi user --------= RS: 22000/- all inclusive
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Tally Enterprise Solutions
- Tally Financial Accounting Software
- Inventory Management
- Synchronization of Data between Offices
- Tally Customization
Tally Financial Accounting Software
COMPLETE BOOKKEEPING
Tally maintains all Books of accounts starting from records of vouchers,
ledgers etc. Tally handles different types of vouchers like Payment, receipt,
adjustment entries like Journals, Debit notes, Credit notes, Sales, Purchases,
Receipt notes, Delivery notes etc. Tally follows the double entry system
of accounting and hence will eliminate any possible errors.
BOOKS, REGISTERS AND STATEMENT OF
ACCOUNTS
a) Books : Tally maintains all the Primary books of accounts like Cashbook,
Bank Book.
b) Registers : Tally maintains all registers like Purchase Register, Sales
Register and Journal Registers.
c) Statement of Accounts : Tally maintains all statement of accounts like
Balance sheet, Profit and Loss and Trial Balance, Cash Flow, Fund Flow
& Stock Statement.
GENERAL LEDGER
Tally maintains details of all ledgers that are defined by the user. You
can define your chart of accounts i.e. - maintain groups, ledger etc.
Ledger reports can be used for scrutiny of accounts. Most accounting systems
across the globe follow the concept of separate Personal and Nominal accounts.
Tally follows the concept of single ledger systems, which includes both
Personal and Nominal accounts.
CREDIT CONTROL
(Outstanding Management) INCLUDING CREDIT LIMIT
A Tally user can maintain ‘Outstanding Reports’ along with
Age Wise analysis. Credit Limits can be given ‘amount wise’
as well as ‘period wise’. Once Credit limits are set for a
Party, then the user cannot bill the particular Party beyond the specified
limit. Only the authorized user can alter the Credit Limits. This helps
to monitor as well as control any potential slow collection and warns
about the potential bad debts.
To set Credit Limits follow the procedure below :
Activate Budgets and controls by pressing F11 (Features) -> Select Accounts Info -> Select Ledger --> Select Credit limits -> Select Group -> Define the limit for each ledger either by Value or Period or Both.
ACCOUNTS RECEIVABLES AND ACCOUNTS
PAYABLE
Accounts Receivables is the amount to be received from Sundry Debtors
and Accounts Payable, the amount to be paid to Sundry Creditors. Tally
provides complete bill wise information of amounts receivable as well
as payable either Party wise or Group wise. This feature can track bills,
payments/receipts including advances one-to-one.
How to use this facility?
Activate ‘BillWise’ details by pressing F11 (Features). Now Create a Party (Ledger A/c) under the group ‘Sundry Debtors’ as well as one under group ‘Sundry Creditors’, and also activate ‘Maintain balances bill by bill’ for all the Parties while you are in Ledger creation mode. Next, select the option ‘Voucher Entry’ in ‘Gateway of Tally’ -> Select Sales or Purchase Voucher.
Now, while entering the transaction, the user can specify a Ref. no with due date for the amount or break it up by giving multiple ref no with different due dates.
To view the reports follow the procedure given below.
Select ‘Display’ (in Gateway of Tally menu) -> Select ‘Statement of Accounts’ -> Select ‘Outstandings’ -> Select ‘Receivables’ (in case you want to see amount due to the company) -> Select any particular group. The report displays bill by bill outstanding for all parties along with the pending amount as well as the due date.
In case user wants to see the amount payable by the company then select the option ‘Payable’ under the menu ‘Outstandings’. The user, once he has selected either Payables or Receivables can toggle between the two reports by clicking F4 function key.
For individual Party wise outstanding:
->Select ‘Ledger’ option under ‘Outstandings’. This report gives a bill-by-bill display of all outstandings for the concerned party along with the total outstanding amount.
For a display of total outstandings for all parties -> select ‘Group’ in the menu ‘Outstandings’ and then select any particular group or sub-group.
Tally gives Age wise Analysis Reports and hence keeps the user informed for the range of period the bills have been outstanding. The user has the luxury of defining the Ageing periods as per his needs. e.g. 0 to 30 days, 30 to 45 days, 45 to 60 and so on. The procedure for displaying the report is given below. The aging analysis gives flexibility to do ageing by due date or bill date.
-> Select ‘Ouststandings’ under Display menu -> select ‘Receivables ‘ or ‘Payables’ press F5 (age wise) -> select method of ageing -> specify the periods
FLEXIBLE VOUCHER NUMBERING
Tally provides predefined vouchers and also allows the user to define
different types of vouchers as per his/her needs. E.g. the user can further
classify Payment Vouchers by creating vouchers by the name Bank Payment
and Cash Payment Vouchers. The user can also set the voucher numbering
as per his needs, which is either automatic numbering or manual numbering
or have no numbering at all. Further the user can also assign Prefix and
Suffix for voucher numbers and numbering can restart either from beginning
of the year or month.
How to create a new Voucher Type?
Select ‘Accounts Info’ -> select ‘Voucher Type’ -> select ‘create’ option -> Now enter the Voucher name, specify the type of voucher, specify the method of numbering, activate or deactivate the other functions as per needs.
FLEXIBLE CLASSIFICATION OF ACCOUNT
HEADS / CHART OF ACCOUNTS
Tally allows the user to define account heads as per his requirements.
Tally offers 28 predefined widely used Groups. Of these 28 predefined
groups 15 groups are Primary groups and the remaining 13 are sub groups.
Among the 15 predefined groups 9 Groups are Balance Sheet items and the
remaining 6 groups are Profit and Loss items. The user is allowed to alter
the nomenclature of any of these 28 Groups. Further the user is allowed
to create any number of Groups as per his/her requirements, which can
either be a Primary or a Sub-Group. Tally also allows the user to have
a multiple tree like structure groupings. This flexibility and ease of
configuration allows Tally to be used across industries and geography.
E.g. the user can have Continent wise Debtors groupings (i.e. Asia, America, Europe, Africa, Australia) under the Group ‘Sundry Debtors’. The continents can also be further bifurcated into countries and states and so on.
BIRD'S EYE VIEW/ DRILL DOWN DISPLAY
Tally allows users to Drill Down from any report to lower levels of reports
till the voucher. E.g. User can view a Balance sheet and then select the
required group in the Balance Sheet and drill down till the vouchers.
Any changes then made in the voucher (i.e. if allowed by current security
levels), is reflected real time at all levels.
DATE BASED REPORTING
Tally allows users to select any report for a particular date or for any
range of dates. Once you have selected a Report, press F2 (F2 in case
of Day Book) and specify the date range (From and To). You can also do
simultaneous comparison side by side for any two selected periods including
across financial years. All reports from Tally are generated based on
the transaction date rather than the date of actual entry and hence Tally
ensures that information is always represented accurately. This unique
approach to bank reconciliation allows review of past date status for
auditing purpose.
VOUCHER AND CHEQUE PRINTING
Tally provides the facility to print any voucher that has been entered.
The user can print the voucher as soon as he has entered the voucher or
even later. Tally also provides cheque printing facility. The cheque can
be printed immediately after printing the voucher or can be printed later.
To activate Cheque printing option press F11 -> activate ‘Set modify company features’ -> enable Cheque printing -> specify bank name (as created in Ledgers) -> Specify dimensions of Cheque. Now while entering Payment Voucher mention the name to be printed on the cheque. Once the voucher is saved Tally prompts the user to print cheque.
COLUMNAR REPORTS
Tally provides columnar reports in Sales register, Purchase Register and
Journal registers as well as Ledgers and Cash / Bank Books.
For Columnar Reports, Select Display -> Accounts Book -> select any of the registers -> Press F5 (Columnar).
BANK RECONCILIATION
Tally provides the user a facility to reconcile bank accounts with his
bank statement and hence providing the user with information regarding
transactions, which haven’t been cleared as yet by the bank.
For bank reconciliation follow the following procedure:
Firstly, while creating “Bank Account” Ledger, specify ‘Effective date of reconciliation’ (ie the date from which the user wants to reconcile his bank accounts). Then,
Select, -> Display -> Account Books -> Bank Book -> Select the particular ‘Bank’ à Select month -> Press F5 (Reconcile). Now enter the date, on which a particular transaction has been cleared. Tally now provides information of balances as per company Books as well as per Bank.
STOCK CATEGORY
In many cases the user would want to classify Stock items, which perform
a similar function or are similar in nature, but are grouped under different
Stock Groups (e.g. Groups based on brand). Hence Tally provides a feature
called Stock Categories. Stock Categories can be defined as parallel classification
of stock items. If you take the example given under Stock Groups, all
brands (Sony, Panasonic, Samsung etc) could have 29", 25", 21"
TV’s. The user could create 29" as a Stock Category. Hence
all 29" TV’s (across Brands) could come under the classification
‘ 29" TV Category’. Now the user can view reports, which
displays 29" TV’s only and can also provide his customers with
options for other 29" TV brands. If the user wants to query on a
particular item he can select Stock Query report for that item and in
case of non availability of that item Tally will also display all other
items of that category and hence provide his customer with a better choice
in terms of product as well as price.
Tally also allows users to create multiple levels of Categories.
How to create Stock Categories ?
-> Select F11 (Features) -> activate Stock Categories and save screen -> select Inventory Info -> select Stock Category -> select Create -> specify name of Category -> specify under which Parent category and save screen.
How To View Reports ?
-> select Display (from Gateway of Tally) -> select Statement of Inventory -> select Stock Category -> select any particular category. Tally displays all items under the selected Category.
STOCK QUERY
The Stock Query provides all necessary and relevant information for any
Stock Item in a single screen. The stock query report for an item provides
information on closing balance, cost price, std price, last sale price,
last purchase cost etc. It also provides information on the list of locations
(warehouses) were the particular item is stored. The stock query report
provides important information of other stock item available in stock
for the same category. Hence if a particular item is not available in
stock the Tally user can offer his customers other similar products belonging
to the same category and hence will be able to serve his customer better.
Stock Query report also provides information of other stock items belonging
to the same group (activate in F12, configurations). Hence, if a customer
wants different types of products (i.e. audio, video, refrigerators etc),
which are under the same group (for e.g. under the brand ‘Sony’),
then the user can list all products under that particular group.
How to view Sock Query Report ?
-> Select Display -> select Statement of Inventory -> select Stock Query -> select the req’d stock item. Tally displays information for the selected stock item. Select F4 (Item) to change to another item.
MULTIPLE WAREHOUSES / LOCATIONS
Warehouse a storage place where materials are stored. Hence warehouse
could be a locations or even Storage racks. Most companies would maintain
warehouses and hence would require Stock statements for individual warehouses.
Tally offers its users a feature called Locations (Warehouses). Tally
allows its users to create multiple Locations (warehouses) and hence at
the time of entering an inventory transaction (sales, purchase, stock
Journal etc), Tally allows the user to specify Locations, where stock
items are to be stored or dispatched from, For e.g. if the user is entering
a purchase transaction, the user will have to specify the Location in
which the item will be stored and the same way while entering a sales
transaction the user will have to specify the location from which the
goods will be issued.
Tally also allows users to transfer materials from one location to another.
The user can view stock reports for one Location or can compare one location
with another Location and can also get a consolidated stock report.
The user can also create locations to keep track of job works and Sub-contract i.e. the item issued to and rec’d from Job works. Each Job Work / Sub-Contract can be equated to a location
How to create a Location ?
-> Select F11 (features) -> activate ‘activate Multiple locations’ -> now select Inventory Info -> select Locations -> select Create -> specify Location name and other details and save screen.
How to view a report ?
-> Select Display -> select Statement of Inventory -> select Locations -> select any Location. Tally displays stock statement for that Location.
To compare :
Tally allows comparisons of multiple locations -> once the user has selected Location report -> select New Column (Alt + C). Tally now displays locations in columnar format. Alternately the user could select Auto Column (Alt + N)-> select locations -> activate Total Column and save screen. Tally displays all locations in columnar format and also displays total column.
Sub Locations :
Users can also create Sub-Locations (multiple levels of Locations). While creating sub-location the user has specify location name and the parent Location under which the sub-location has to be created. Tally also allows creation of Virtual Locations. Virtual locations will not allow storage of materials. This is useful when a city has more than one location e.g. a city like Singapore can have locations at Jurong and Tampines. The user would require stock statement for both these locations as well Singapore. In this case Singapore warehouse can be made as virtual location, since Singapore as a warehouse does not exist, but the user can get a stock statement report. This can be done in Tally by creating a warehouse and de-activating the feature ‘Use storage of materials’.
STOCK TRANSFERS TO WARE HOUSES
Tally allows transfer of materials from one warehouse to another. Transfer
of materials can be done using Stock Journals. Tally also provides facility
of voucher classes, which will help in simplifying transfer of materials.
Procedure :
-> select Voucher Entry -> select Stock journal -> In the source column select stock item and the locations from where they are to be transferred -> again select Stock Item and specify location where it is to be transferred.
How to Transfer by using Voucher Classes ?
First create a voucher class: -> select Accounts Info or Inventory Info -> select voucher Type -> select Alter ->select the voucher Stk Journal -> come down to class and specify class name (e.g. Location Transfer) -> activate ‘ Use Class for Inter Location Transfers’ and save screen. Now select Voucher Entry from ‘Gateway of Tally’ -> select Stk Journal -> select class -> now specify destination location and select stock items along with source locations and complete the entry.
MULTIPLE STOCK VALUATION
Tally handles multiple valuations methods for stock items
(E.g. Average Cost, Average price, Last Purchase cost, Last Sales price,
FIFO etc). Default valuation methods can be specified at the time of creation
of stock items and Tally will automatically displays Stock reports using
default Valuations methods. Tally also allows user to view stock reports
with different valuation methods.
Procedure :
Lets assume Stock items are already created. Now select Inventory Info -> select Stock Items -> Alter -> select any item -> select F12 (configuration) -> activate Advanced entries in masters and save screen. -> Specify costing method and save screen.
How to view report in different valuation methods :
-> select Stock Summary -> Tally displays stock summary based on default valuation methods. Now select New Column (Alt+C) -> specify date range -> specify ‘Methods of Valuation’ as per requirements. Tally, now displays stock report based on the valuation option opted for.
BATCH WISE / LOT WISE - INCLUDING EXPIRY DATES
Tally provides Batch wise facilities for stock items. This feature is
extremely useful and is used mostly in Pharmaceutical, Chemical, Food
Industries and other industries dealing with perishable items.
Procedure :
-> select F11 (features) -> activate ‘Maintain Batch wise details’ -> The user can also activate ‘Set expiry dates for Batches’ (if required) and save screen -> select Inventory Info -> select Stock Item -> select Create -> specify Stock item name and other details -> activate ‘Maintain Batches’ -> activate Mfg date and expiry dates if needed -> specify opening balance with batch details and save screen.
Entering Transactions :
While entering purchase entry, select the item and specify batch details along with mfg date and expiry date.
How to view reports on Batch details ?
-> Select Stock Summary -> select F12 (Config) -> activate ‘Expand all levels in detailed format’ and save screen -> select detailed (Alt + F1). Tally displays all stock items along with their batch details.
ALTERNATE UNITS OF MEASURE AND TAIL UNITS
Different items could have different Units of Measure. Tally allows the
users to define any number of units as per his requirements. It is also
possible that each item could be transacted in one or more than one units,
for e.g. an item (for e.g. Sugar) could be purchased in kgs and sold in
packets. Tally allows user to create stock items with alternate units
(activate Alternate units in configuration screen of Stock items). Hence
Stock items can be maintained in both Main Units as well as Alternate
Units. Tally also has a concept called Compound units. Compound unit is
a relation between of two simple Units. for e.g. the user could create
a unit called ‘Box of 12 Nos’. Tally displays summary of all
items in base unit (default). The user can also view Stock Summary report
with ‘Tail Units’ i.e. if we consider the e.g. above (Box
of 12 Nos), here tail unit is nos.
Procedure : How to use Alternate Units ?
-> select Inventory Info -> select Stock items -> select alter -> select any item for which ‘Alternate Unit’ is to be activated -> now select configure (F12) -> activate Alternate Units -> now come down to Alternate Units and specify alternate units -> specify the relation between the two units (e.g. base unit is Nos alternate unit is kgs, now you can specify a relationship ->1 nos = 0.5 kgs)
How to view reports ?
-> Select Stock Summary -> Select F12 (Configure) -> activate ‘Show using Alternate units’ and save screen.
Tail Units :
select F12 (configure) in Stock Summary -> activate ‘Tail units of compound Units’ and save screen. Tally displays compound units of stock items in ‘Tail units’.
SALES AND PURCHASE ORDERS
Tally permits users to handle Purchase orders and Sales orders. Based
on the information provided Tally generates reports for Purchase order
outstanding and Sales order outstanding reports. Purchase orders can be
e-mailed or printed and sent to suppliers.
Procedure : -> select F11 (features) -> select activate Purchase orders and Sales Orders and save screen. -> now, select Voucher Entry -> select F9 -> opt for P.O. -> select supplier name and related details -> enter Order No. -> select item and enter other details and save Voucher. Likewise, Sales ordes rec’d are enterd in Sales order Voucher screen.
How to view reports ?
-> Select Display -> select Statement of Inventory -> select Purchase order summary or Sales order summary -> Tally shows Group wise summary. Now, drill down till you get P.O. details. If the user wishes to view orders, which are over due then he selects F7 (Due only) and Tally displays order, which are already overdue for that item. The user can also shift to another item by clicking on F4 (Item).
TRACKING THROUGH RECEIPT NOTES AND
DELIVERY NOTES
Generally, in any business, invoices are sent along with the goods. But
there are cases when goods are dispatched first and invoices are sent
later or vice versa. In such cases stocks should not be updated along
with accounts. Tally handles such situations with the help of Tracking
nos. You can receive / dispatch goods first and receive or send invoices
later. You could also receive invoices followed by the material. Receipt
notes and delivery notes are Inventory vouchers and hence will not affect
accounts. Although these vouchers do not affect accounts they will be
displayed in Profit and Loss Statement as a part of Purchases and Sales
as Purchase bills to make and Sales bills to make.
Procedure :
-> activate Tracking nos in F11 features ® select Inventory Info -> select F9 -> select Receipt Notes -> enter Party details -> select item ® now user will have to specify tracking nos -> complete the voucher by specifying all other details. In case of delivery notes select Delivery Notes (F8) after selecting voucher entry -> then follow the same procedure as above. While raising invoices, recall the tracking no specified during the entry of inventory vouchers (Receipt note and Delivery notes).
How to view a report ?
-> Select Display -> select Statement of Inventory -> select Purchase bills Pending. Here the report will show information on ‘Goods rec’d but purchase bill not rec’d as well as ‘Purchase bill rec’d but goods not rec’d’.
REJECTION IN AND REJECTION OUT
Materials that are purchased or sold might be returned due to damages
or for some other reasons. Tally handles these rejections with the help
of Rejection in (for Sales returns) and Rejection out (for Purchase returns)
Vouchers. These rejection entries will update inventory stocks immediately.
The accounting part is updated by entering Credit Notes for Sales returns
and Debit notes for purchase returns.
But in some cases the user would like to scrap those materials which are
Rejected In (i.e. sales return), in such cases the user can activate the
feature ‘Treat all Sales Returned as Scrap’ during creation
of stock item or by going through Alter mode (for Stock Items) option.
Procedure: -> activate Rejection Notes in F11 (features)
For Rejection In -> select Voucher Entry from ‘Gateway of Tally’ -> select F8 (Rejection In) -> select Party Ledger -> select item which is rejected (sales return) -> Tally displays the list of tracking nos. -> select particular tracking no., enter the qty and complete the transaction. For entering Rejection out select F9 (Rejection out) and continue with the transaction as above.
Additional Cost on Purchases :
When a purchase is made there are additional expenses like freight, handling charges, taxes etc incurred. These additional charges need to be added to the value of the product. Tally allows the user to add additional cost incurred, to the value of the product during the time of voucher entry or at a later stage.
Procedure :
There are two methods of adding additional cost on Purchases.
Method 1 :
-> select F11 (features) -> activate ‘Track additional cost of purchase’ and save screen -> now, select Voucher entry -> select F9 (purchases) -> enter accounting details. When the user selects purchases, Tally displays list of inventory items -> select item, specify qty, rate, value. Tally now displays another screen, where the user has to specify the additional cost along with the percentage or can specify actual cost. The additional cost is added to the value of the product.
Method 2 :
At times the user would have completed the purchases and would want to add additional cost on purchases at a later. Then follow the procedure below.
Firstly create a ledger account -> select Accounts info -> select Ledger -> select Create -> create new ledger, activate ‘Inventory values are affected’ and save screen -> select Voucher Entry -> select payments -> select the Ledger account (e.g. Customs Duty, Taxes, freight etc), the cost of which will have to be added to the to the value of stock item purchased -> Tally displays list of stock items -> select stock item and without specifying qty, specify value. Select other stock items and complete the transaction. This entry automatically updates the value of stock item.
How To a view report ? :
If the user wishes to view additional cost for stock items for any purchase, then he can -> select Display -> Inventory Book -> Movement analysis -> select stock item analysis -> Tally displays all parties from whom the item has been purchased with their effective rate-> Drill down further and the user will be able to get information of all purchases with their basic rate, additional cost, total value and effective rate.
MOVEMENT ANALYSIS
for Party wise/ Item wise/ stock group wise : Tally offers another important
inventory management tool called Movement Analysis. With this report the
user can analyse the movement pattern of materials either Party wise,
Group wise, item wise etc. Using this report the user can analyse the
price at which each party has supplied a particular item.
Movement analysis for Party shows, inward and outward movements of all stocks with effective rate and value for the selected party. Select an item and drill down further and Tally displays transaction wise details along with a separate column for additional cost.
Movement analysis of Stock items shows party wise inward and outward movements of stock items with basic rate and effective rate. Select any Party and Drill down further for more analysis
Movement analysis of a stock group shows the total inward and outward movement of stock items with their effective rates for that particular group of items.
Procedure :
-> select Display -> Inventory Books -> select Movement analysis -> select any option as per requirements -> You can drill down further to get more analysis.
PROFITABILITY ANALYSIS- Stock Group
Wise / Stock Item Wise / Invoice Wise / Location Wise
Tally automatically calculates gross profit for each and every item based
on sale price and consumption cost. Gross profit is the difference in
value between sale price and consumption value. Consumption value is calculated
based on purchase price. Tally Calculates gross profits for each invoice,
stock item, stock group as well as items location wise.
Stock group wise :
-> select Display -> select Inventory Books -> select Stock Group -> select F7 (Show profits) -> Tally displays sales value, consumption cost, gross profit along with %’s.
Stock item wise :
-> select Display -> select Inventory Books -> select Stock item -> select F7 (Show Profits) -> Drilldown further to get transaction wise profitability (Only for outward entries).
Invoice Wise : -> select Display -> select Inventory Books -> select Sales Register -> select any month -> Tally displays all sales entries -> select F7 (Show profits)- > Tally displays Gross profitability for all sales entries.
Location wise :
-> select Display -> select Statement of Inventory -> select Locations (Warehouses) -> select any location -> select F7 (Show profits)
PRICE LIST WITH MULTI PRICE LEVELS
Tally allows its users to predefine multiple levels of price list. For
e.g. the user can define price list for Distributors, Dealers, Retailers
etc. While entering the price lists Tally displays the cost price as well
as last price (historical data) for that stock item. This simplifies and
also eliminates the chances of mistakes during the time of invoice entry.
The user can also predefine price levels for party’s at the time
of creation of ledger accounts. Hence, when the user opts for a particular
party during voucher entry, he has to select only stock items and specify
the qty. The price is selected automatically based on the levels defined.
The user can also upload the price list on his company web site.
How to define Price levels ?
-> Select F11 (features) -> activate ‘ Set / modify other company features’ -> activate ‘ Use multiple price levels for Invoicing’ specify names of different levels that are to be created and save screen.
How to enter price level details ?
-> Select Inventory Info -> Select Price list -> select any Group or All -> specify rate for all items of the group. The user can specify different rates for different quantities of the same item as well as specify different rate of discount. > save screen.
Synchronization of Data between Offices
INTRODUCTION
Tally has been managing the complete accounting and inventory needs of
businesses worldwide for over a decade. Close interaction with their customers
made Tally aware of the unique problem facing business houses having multiple
locations/operations: non-availability of a cost-effective method for
instant transmission of accurate information from branch offices to the
head office which led to delayed reporting and incorrect decision-making.
True to its reputation, Tally is attempting to simplify the lives of harried managers by launching TallyServer - the server enabled version of Tally ees 6.3 that makes synchronization/replication of data between the head office and various branches extremely simple, reliable and instantaneous. In short, Tally will make data synchronization a "single-click" activity with TallyServer.
Mr.Bharat Goenka, Managing Director, Tally Solutions Pvt. Ltd said, "Our effort has been to develop innovative and leading-edge technology products that have practical relevance to our customers and can provide rapid benefits. In today’s world, where there is relentless pressure to reduce costs and stay competitive, many organizations are looking for practical applications that can help them utilize the power of the internet to integrate their operations and information flows. Through TallyServer, Tally has come forward to provide a solution for seamless data flow between branches, business partners and for capturing transactions through the net".
GENERAL DETAILS
Flow of information and data and seamless integration of the same, from
remote locations / branches / factories, to the Corporate Office.
This essentially involves deploying or enabling of TallyServer at the
Corporate Office and TallyClient at branches / remote locations. The system
allows transmission and updating of data to a branch account maintained
for the purpose or integrated into the main accounts, at the Corporate
Office. In effect, data is replicated from the branch / remote location.
The system works through the Internet. The above features are in addition
to the standard features of Tally which allows for multi-company / branch
/ currency and multiple year accounting coupled with advanced inventory
controls, multi-level budgeting, reporting and cost controls. On an operational
level, with the above features, Tally will enable companies to monitor
sales, stock movements, costs and profitability at multiple locations.
The simplest use of TallyServer and TallyClient is therefore the transmission and updating of information and data from branches / remote locations. As is the case with all Tally products, the installation and set-up is very simple and easy and does not require complicated procedures or assistance.
TallyServer and TallyClient can also be used to streamline and standardize information flows across multiple programs running in some functional overlap with Tally (ODBC compliant databases) and in the creation of complex environments. This will require the assistance of programmers adept in TDL and scripting languages. TallyServer and TallyClient is completely modular, which means that existing users of Tally ees 6.3 Gold can purchase TallyServer and TallyClients at a reasonable cost.
The Company has started marketing TallyServer through a separate network of Tally Enterprise Partners (TEP). Support will be available both from the TEP and from the Company. The Company provides free web-based and telephone support. The product is operational in the Company as well as with the following customers:
Ornate Multimodal Carriers Pvt.Ltd.
Ginza Industries Ltd.
SKumars.com
ExchangeNext.com
PetrochemNext.com
TECHNICAL
OVERVIEW
The reasons for introduction of TallyServer have been to address the following
issues:
- People with branches / factories etc. have had a perpetual difficulty in ensuring that all transactions of the remote location are available at the head-office. They have, typically, used the export/import method of getting their information across... sometimes with unpredictable results.
- People have several programs running with some functional overlap with Tally, and sometimes-just information sources available, which are relevant along with Tally. Typically, the only way they can share/exchange information is to write import/export routines to get the information together.
THE SOLUTION
Let us take the first problem - replicating data from remote locations:
We shall assume that the Head Office is connected to the Internet through a leased-line, and therefore, has a ‘fixed IP address’.
A user can deploy a ‘TallyServer’ (which is nothing but normal Tally with the ‘Server’ capabilities activated) at the Head Office, and TallyClients at the remote locations (a TallyClient is also normal Tally with ‘Client’ capabilities activated).
Each remote location then creates a ‘Rule’... which is essentially a ‘request to allow data synchronization’ with the Head Office. At the Head Office, the administrator ‘allows’ this Remote location to exchange data with it.
Now, whenever the remote location connects to the internet, they can select to ‘Synchronize’ their data, and all updated transactions and masters will automatically get exchanged with the head-office, so that both places have identical sets of data available.
This is the simplest use of TallyServer and TallyClient...
At a more complex level, and with the help of some programmers who are adept in TDL and/or Web programming, a user could ensure that data is exchanged only after some ‘modification’ has been made to it (for example, data coming from location A would automatically be assigned to cost-center A, or that a Delivery Note for material sent to Head Office becomes a Receipt Note at the Head Office). Highly complex environments can be created using this mix of programming.
Taking the second problem - which is working with multiple programs:
A TallyClient has capabilities to ‘push’ information to a listening ‘server’ (which is what is described above), and also, capabilities to ‘pull’ information from another ‘server’...
Thus, a TDL programmer can use Tally and pick up information from other ODBC compliant databases (which basically means almost all commercial databases like Oracle, MS-SQL, DB2, Access, Foxpro etc). and represent it in Tally. For example, a user could get a report of the current list of Outstandings, customer-wise, with an additional column showing which Salesman is attending the customer, when the last visit to the customer was made, and when the next visit is expected (this information probably coming from his Customer Relationship Management software).
On the reverse side, if a TallyServer is installed, a user could write programmes in Visual Basic, Java, Perl, Visual C++, or other scripting languages, to extract information from Tally to use in other applications. One example of this is already available through ODBC. However, the ODBC approach is a little limited in the range of information which can be supplied from Tally... and a person adept in TDL and another scripting language can create esoteric applications. For example, if a person wants remote users to enter vouchers using a browser over the Internet, then a combination of TDL and ASP/Java programming can achieve it. This, of course, requires that TallyServer be installed.
TALLY CAN BE CUSTOMIZED AS PER YOUR NEEDS !
If you are not taking advantage of this capability .. chances are you're not getting your money's full worth.
Your company is like no other—your requirements from Tally may be just as unique.
We can customize your Invoice, Voucher formats, develop an entirely new report that is unique to your requirement and even change input screens to capture additional data required by you.
Today more than ever, organizations from every industry are recognizing the hidden power behind Tally customization.
A FEW EXAMPLES OF TALLY CUSTOMIZATIONS DONE BY US:
GENERAL MODULES
PURCHASE CONTRACTS
PARTY LEDGER RECONCILIATION
SECURITY BASED ON VOUCHER-TYPE
STANDARD NARRATIONS
PREVENT PURCHASE ENTRY WITHOUT PURCHASE ORDER
PREVENT VOUCHER ENTRY WITHOUT COST-CENTER ALLOCATION
CUSTOMIZED REPORTS
COST-CENTER WISE OUTSTANDING STATEMENT
OUTSTANDING ‘C’ FORM REPORT
CUSTOMIZED DOCUMENT PRINTS
PURCHASE ORDER WITH CUSTOM TERMS & CONDITIONS
EXCISE INVOICE
EXPORT INVOICE WITH PACKING LIST
PAYMENT VOUCHER WITH ATTACHED CHEQUE
Some
of Your Basic Requirement, You Find
Missing In Tally which is Very Useful in Day to day Transaction &Time
Consuming to Maintain Manually so for that we are providing you Solution
for the same which are as Follows...................
Colorful Training material which will help you to optimize & Implement
Tally feature like VAT, eTDS, Service Tax & also other advanced feature
Maintain Stock Serial No.Wise
Module will help you to look at your voucher entry & stock summary
report in Tally (if you are using Tally’s batches feature for stock
items, typically used in Pharmaceutical companies, Medical stores, Mobile
vendors, IT Hardware companies etc.,) Now, one can view voucher entry
screen and the stock summary report with only those batches which has
closing balances or stock.
Group / Ledger Security
Tally’s Group/Ledger Security Module is an add-on for existing Tally users. This module enables you to allow/prevent access to groups & ledgers based on user login
The primary intention of this module is to disallow access control of groups/ledgers implicitly, which allows the organization to deploy and allow only the required information to the users.
Unique Voucher Number
Unique Voucher Number Module enables you to set the voucher numbering for vouchers with unique number allocation, as against default Tally’s function of date based numbering. This enables you to enter even backdated entries, however the number allocated shall be of latest voucher number.¯
Voucher Type Security
Tally’s Voucher Type Security Module
is an add-on for existing Tally users. This Module enables you to allow/prevent
access to tally’s default vouchers based on user login.
The primary intention of this module is to enable access control for vouchers
implicitly, which allows the organization to categorize and dedicate the
work force to do specific job without fear of disoriented data entry.
Sales Tax form Maintenance (C Form)
This Module enables you to allow to keep a track of Sales Tax Form.
During Sales/Purchase Voucher Creation, facility is provided to select the Sales Tax Form. On entering the Form Type field, all the Tax Form Types, entered will be displayed. The user has to select the relevant Tax Form Type against which the Sales/Purchase Invoice is being prepared, before proceeding ahead with the Sales/Purchase Invoice entry. Form Type field is followed by Form No and received on field, which are normally left blank during Voucher Entry, as data pertaining to the same is received only after the issue of Sales Invoice.
Location/Godown Security Module
Tally’s Locations Security Module is an add-on for existing Tally users. This Module enables you to allow/prevent access to locations or godowns based on user login.
Price Levels
Tally’s price list module enables to review multiple price levels across single screen display, with option to choose the relevant stock group / stock item.
Invoice Declaration
With this module you can print your own invoice declaration, with an option to modify/configure the declaration text. along with you can add 5 to 6 additional terms & condition
Customer Mailing List
This module allows you view/print all your customer details (sundry debtors) such as address, telephone, notes, contact person etc., in most simpler and presentable format with an additional feature of F12 configuration option to print only the required columns.
Sales Stock Summary
This module enables you to look at outwards column broken up in to two columns sales and stock transfers one to look at true sales figure in separate column and allows you to run the profitability report
Synchronisation
Data shall be synchronized only one way, data would flow from branch office to head office, but NOT from head office to branch office
Tally Customization
We can customize your Invoice, Voucher formats, develop an entire new
report that is unique to your requirement and change input screens to
capture additional data required by you.
Offshore Software
Development
With consultants located in the UK and Singapore and a development center
in India, we're an ideal partner for all your software outsourcing needs.
Tally Integration
We can seamlessly integrate Tally with your existing systems (ERP, Legacy
and other Enterprise systems) within the enterprise, as well as with companies
who you do business with.
Business Intelligence
Solutions
Software that provides decision makers with the right information, at
the right time, in the right place, enabling them to make better business
decisions
DID
YOU KNOW ?
Most of your unique MIS reports that you are preparing separately in Excel
etc. can be generated from within Tally itself!
INTRODUCING ...
Tally TDS Capsule
A simple yet powerful add-on Capsule for existing Tally Users
This Capsule enables you to:
Automatically calculate Form
16A related TDS (% Rate + Surcharge)
Print associated Certificates & Annexure's
Some examples of the TDS Expenses / Sections / Forms covered are :
a. TDS on Professional / Technical
Fees -------Section 194J Form 26K
b. TDS on Rent -------------------------------------------Section 194I
Form 26J
c. TDS on Contract Payments --------------------Section 194C Form 26C
The Printing / Return / Certificate related elements cover:
1. TDS Certificate (Created
Automatically)
2. Annexure 2/Serial 5 attachment (Created Automatically)
3. Annexure 1/Serial 4attachment (Created Automatically)
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